Every record of your fleet,
organized and ready to prove.
Avowant keeps your driver, vehicle, and company records in one place — and ready to hand to an auditor, a broker, or an underwriter. Scan a document and Avowant's AI reads it and files it, so almost none of it has to be typed.
Free onboarding for a limited time — we load your records for you.
Learn moreGuided walkthrough with our team · no credit card · or contact us
Your job is hard to do right.
Not because any one piece is difficult — because there are hundreds of them, each expiring on its own clock, and none of them will remind you.
For every driver
- Commercial driver's license (CDL) — with the right endorsements
- Medical examiner's certificate (§391.45)
- Motor Vehicle Record (MVR), pulled and reviewed annually (§391.25)
- Annual review of driving record, with a documented supervisor consult
- Drug & alcohol program: random pool, Clearinghouse queries (Parts 382/40)
- Driver qualification (DQ) file — a dozen dated components (Part 391)
- Road test or equivalent certificate
- Employment verification from previous employers
For every truck and trailer
- Registration and apportioned plates
- Annual inspection (§396.17) — by a qualified inspector (§396.19/.25)
- Driver vehicle inspection reports (§396.11)
- Preventive maintenance intervals
- Repair records tied to the defects that prompted them
- Accident and roadside-inspection history
For the company
- MCS-150 biennial update
- Unified Carrier Registration (UCR)
- IFTA and IRP filings
- Operating authority in good standing
- Insurance filings on record with FMCSA
- Accident register
- Drug & alcohol policy, and a Designated Employer Representative (DER)
Thirty drivers and twenty-five trucks is more than two hundred dated obligations a year — roughly one for every business day. And that's before a single roadside inspection, corrective action, or new hire.
Nothing here is optional, and none of it announces itself. Gaps surface in the venues where they cost the most: a new-entrant audit, an insurance renewal, or discovery after a crash.
Everything in one place
Every record, filed where anyone can find it.
If your compliance lead left tomorrow, could someone else find every driver file, inspection, and renewal date? In Avowant, every record is filed by driver, by vehicle, and by company, with its expiration date tracked. The process lives in Avowant, so it stays with your company.
Organized
Every obligation is a dated item in a queue, not something someone has to remember
Transferable
New staff step into a working program — everything is there, current, and filed
Reviewable
An owner can see where the program stands without becoming an expert
Easy to keep current
Almost none of it has to be typed.
A compliance record is only worth anything if it's current — and records go stale when keeping them up to date is tedious. SmartScan turns any document into filed, validated data the moment it arrives.
Load a Document
Drag in a PDF, run it through the office scanner, or snap a phone photo — licenses, medical cards, MVRs, inspections, registrations.
AI Reads Every Field
Names, numbers, dates, endorsements, violation codes — extracted, validated server-side, and confidence-scored. Anything uncertain gets a quick human look.
Filed, Updated, Preserved
Compliance status updates instantly and the original document is preserved on the record for auditors.
For renewals, Avowant even does the chasing. FleetMail emails the driver a renewal request; the driver replies with a photo; SmartScan files it. No app, no portal, no training — for anyone.
What an organized fleet gets you
Once every record lives in Avowant, it works for you in three ways.
Win more work
Give brokers and underwriters proof instead of promises.
- An Asset Qualification Record (AQR) for each load — the carrier, driver, tractor, and trailer, dated and signed
- On-Demand Asset Vetting (ODAV): brokers check the assigned driver and equipment at booking time
- An Insurance Review report that shows your underwriter how your fleet is run
Stay out of trouble
Know what an auditor would find — before they do.
- The Audit Gap Report scores your fleet as if the audit were today
- The Audit Compiler assembles your response package when a notice arrives
- Corrective Action Forms (CAFs) with a guided flow — Avowant's AI drafts the corrective action, your team reviews and sends it
Run a better fleet
Catch problems early and recognize the drivers who earn it.
- Pre-trip inspections from a phone, with findings routed to work orders
- Maintenance tracked to certified completion
- Driver Recognition: points and rewards for clean inspections and safe milestones
Which fleet are you running?
Every Compliance Workflow, in Avowant
From document scanning to DOT audit — every feature below is live in the product and walkable in the demo.
AI Document Reading (SmartScan)
Upload or email a photo of any compliance document. AI extracts every field — names, numbers, dates, endorsements, violation codes — with confidence scoring and server-side validation. Two clicks to process: notify driver, confirm the AI's read. Done.
[Screenshot: AI reading a CDL photo with extracted fields]
Compliance Center
Every expiring license, overdue physical, and open violation — one screen, zero surprises. Color-coded urgency, batch notifications, stale item flagging, and full activity timelines. Every issue can be fully managed without leaving this page.
[Screenshot: Compliance Center with expiring issues and color-coded urgency]
Driver Onboarding
Every new hire walks the same path. Structured checklists across two tracks — before driving and within 30 days. The Clear For Duty gate ensures no driver operates without a complete driver qualification (DQ) file. When the audit notice comes, every file is complete. Your insurer will notice too.
[Screenshot: Driver onboarding checklist with completion progress]
Incident Response
Driver gets pulled over? Avowant captures the inspection, flags violations, and generates Corrective Action Forms (CAFs) automatically — with digital signatures, supervisor sign-off, and webform completion for assigned staff, no login required. Every remediation is documented, dated, and audit-ready.
[Screenshot: Roadside inspection with auto-generated corrective action form]
Pre-Trip Inspections → Maintenance
Drivers inspect from their phone (QR code, no app); Avowant routes what they find. Findings become work orders, work orders track to certified completion — including inspector-qualification gates for annual inspections and brake work (49 CFR §396.19/.25). This is the freshness engine behind the AQR: today's pre-trip, this week's resolved defects.
[Screenshot: Pre-trip finding routed to a work order in the maintenance hub]
Audit Gap Report + DOT Audit Compiler
The Audit Gap Report scores your fleet as if DOT audited you today — DQ-file completeness, inspections, corrective actions — so you fix gaps before an auditor finds them. When a real notice arrives, enter the date and the Audit Compiler pulls your complete response package in minutes: auto-calculated lookback windows, recommended driver sample sizes, section-by-section checklists.
[Screenshot: Audit Compiler with progress tracking across five sections]
Also Included
Everything else you need to run a compliant fleet.
Equipment 360
Registrations, annual inspections, maintenance history, and accident records for every vehicle and trailer.
Complete Driver Records
Licenses, physicals, MVRs, drug tests, training certs, incidents — everything auditors ask for, instantly accessible.
Multi-Org Management
Master accounts for Third-Party Administrators (TPAs) and compliance consultants. Manage multiple organizations with role-based access and aggregate reporting.
Driver Recognition & Rewards
Most compliance work is corrections — recognition balances it. Points for clean inspections and safe milestones, a leaderboard, advisory reward budgets, and gift-card tracking.
On the Roadmap
In final development — available to all subscribers at launch.
TraXion-Instrumented Pre-Trips
Tread depth and brake-pad wear as sensor readings, not signatures. Measured inspections feed the AQR — qualification a plaintiff's expert can't wave away.
See It in Action
Our demo is a fully loaded Avowant environment with realistic fleet data — drivers, equipment, compliance issues, and roadside inspections. We'll walk you through it live, then set you up with your own hands-on demo access — test documents, AI scanners, and a built-in guide ending with the three reports: Audit Gap, Asset Qualification, and Insurance Review.
The demo data is a tribute to iconic characters and music stars of the 1980s. You might recognize a few names.
No credit card required. After your walkthrough, demo accounts include 7 days of access with up to two 7-day extensions.
Simple, Transparent Pricing
$34 per power unit per month. Every power unit includes 2 driver seats.
Get Pricing DetailsAdditional drivers beyond the included seats are $34/month each. Save 5% with a 6-month commitment or 10% with a 12-month commitment.
Let's Talk
Whether you want a live walkthrough, pricing information, or have questions aboutAvowant — we'd love to hear from you.
Sources
- ATRI, Understanding the Impact of Nuclear Verdicts on the Trucking Industry (2020) — average verdict in $1M+ truck cases grew from $2.3M (2010) to $22.3M (2018).
- ATRI, Analysis of the Operational Costs of Trucking: 2025 Update — insurance premiums rose 12.5% in 2023 and a further 3.0% in 2024 to a record $0.102/mile.
- Swiss Re 2024 Sigma report — trucking among sectors most affected by mega verdicts; excess coverage rate increases of more than 75%.
- FMCSA CSA Help Center — SMS results are updated monthly from a snapshot that takes ~10 days to process and validate, over a 24-month lookback.
- U.S. GAO, GAO-14-114 — most carriers are inspected too infrequently to produce reliable SMS scores.
- Montgomery v. Caribe Transport II, LLC, No. 24-1238 (U.S. May 14, 2026) — decided 9–0; state negligent-selection claims against brokers are not FAAAA-preempted.
- Truck News, “Schneider sees tighter trucking capacity, rising rates and autonomous opportunities ahead” (Sept. 25, 2026) — Schneider National cut its approved brokerage carrier network from 60,000 to 14,000, per CEO Jim Filter at the Morgan Stanley Laguna Conference, Sept. 15, 2026.